Position Summary

Directs cross-functional teams in day-to-day operational and tactical aspects for small projects. Plans, organizes and oversees project delivery of small projects to meet project objectives and business specifications within budgetary requirements. Also provides support for medium to large-scale projects and process improvement initiatives. Administers and maintains various databases and/or systems for business area/unit. Develops and maintains business area plans, processes and reporting for business area/unit. Assistant Project Managers are responsible for analyzing project, workload, and resource data and developing reports on these assets, working in close collaboration with a variety of IT and business units.

Grade: 14
Deadline to apply: 8/12/2024

Tasks and Responsibilities

• Collaborates with sponsor and stakeholders to define project scope, requirements, and budget for prioritized small projects.
• Develops project plans that mitigate risk and decomposes requirements into actionable tasks that are measurable from a schedule and budgetary perspective.
• Ensures project documents are current and complete as well as appropriately managed and stored.
• Communicates relevant project information and status to sponsors, stakeholders, and project team members.
• Manages project scope, schedule and budget for assigned small projects identifying any potential issues that require contingency plans to mitigate concerns and ensure project success.
• Applies the company’s project management and software development lifecycles methodology and maintains project standards.
• Verifies final project deliverable acceptance, closes financial accounts, releases project resources, completes and archives final project records and recognizes and celebrates outstanding project work.
• Coordinates and attends meetings. Writes and distributes meeting minutes and monitors project schedules.
• Develops and maintains Gantt charts, reports, charters, organization charts, project schedules, spreadsheets, presentations, stats and trends, and management reports.
• Develops and documents internal procedures and processes.
• Maintains training resources, rooms and ensures equipment is working properly.
• Maintains and administers SAP, databases, learning management systems, document management systems (DMS) and generates recurring reporting.
• Develops and manages purchase requisition process for applicable business area/unit.
• Completes personnel requisitions, position change notices and employee action notices.
• May perform employee timesheet entry and adjustments for applicable business area/unit.
• Maintains confidential employee records and training documents.
• Ability to effectively use and assist Project Managers when necessary, using Clarity or other Project Management software.
• Assist in managing the contractor’s with project hours, pay, budgets, etc.
• Developing, maintaining, and improving IT Project Portfolio Management methodologies and processes
• Developing dashboards, graphics, and reports for executive management and others
• Coordinating with the project managers and other IT unit managers on project, workload, and processes
• Performs other duties as assigned.

Minimum Skills

Minimum Knowledge and Abilities

Preferred Qualifications

• Previous experience working with a Portfolio and Project Management Software product, Clarity or other.
• Experience in using a document management system
• Experience with SAP
• Experience with Visio
• Experience in senior level presentation and reporting

Competencies

Minimum Education

Required Certifications

Working Environment

Physical Demands