Pay Grade

16

Position Summary

This position will be responsible for ensuring consistent management and oversight of contracts. This role leads various aspects of contract and vendor management, to include contract initiation, proposal evaluation, maintenance, vendor performance, financial analysis, contract administration and relationship, risk and document management. This position will establish contractual and performance management standards and develop working relationships with vendors to ensure cost-effective delivery of committed goods and services. This role requires close collaboration with various departments, including procurement, operations, project management, account management, business operations, safety and finance.

Tasks and Responsibilities

• Develop work scope, plans, schedule, & budget for all assigned contracts.
• Coordinates and administers new & existing materials &/or services contracts.
• Generates purchase requisitions, prepares solicitation requests (RFP, RFQ, RFI), leads bid/proposal reviews and obtains necessary approvals for all contractual forms.
• Create accurate, complete, and strategic purchase requisitions and supporting documents prior to contract development by the Procurement team. Consult with key stakeholders to make any necessary alterations in order to prevent delays in contract development activities.
• Interact regularly with Procurement Category Managers as a liaison for each assigned business unit and streamline procurement communication among all key stakeholders.
• Analyzes and documents contract development and seeks continuous improvement of contract structure and spend.
• Identifies innovative contracting solutions that provide financial savings and process efficiencies for the organization.
• Administers and maintains records in accordance with Records Management policies & procedures.
• Leads the evaluation and selection of vendors, as well as the negotiation of purchase contracts. Manages performance, risk and relationships issues that arise with vendors or products, as necessary.
• Manages contract administration: change orders, invoice payment process, contract close out & performance assessments.
• Confer with management to discuss and resolve matters of work procedures and vendor performance.
• Analyzes and documents contract development, negotiations, and executions trends so that continuous improvement of contract structure and spend is facilitated.
• Monitors contract spend, burn rate, budget, etc. utilizing dashboards and reports, and initiates underfunded PO process or reallocation process as necessary.
• Analyzes contract accruals, including but not limited to verifying annual budget forms in a timely manner and reviewing and proactively addressing contract trends and spend reports.
• Communicate requirements and set clear expectations for all business unit stakeholders utilizing each contract. Ensure that contractual obligations and the CPS Energy Procurement Policies and Procedures are adhered to while the contract is being executed.
• Develops and continuously improve work processes & efficiencies, as well as provide management support and interface with management at all levels, including executives.
• Provide monthly reporting for all contracts / collect and analyze data to create documents, reports, memos, graphs, charts, tables, etc.
• Provide management reporting on procurement compliance.
• Use appropriate interpersonal skills and communication methods to build constructive relationships with employees, customers, vendors, business units, and other stakeholders to meet shared goals and objectives.
• Assess the cost and risks of various contract provisions as needed.
• Administers and maintains records in accordance with Records Management policies & procedures.
• Performs other duties as assigned.

Minimum Skills

Minimum Knowledge and Abilities

Preferred Qualifications

• Masters’ degree.
• Extensive experience with financial and operational analytical support.
• Extensive experience with administration of applications.
• Extensive knowledge and experience in Microsoft Excel.
• Proficient in SAP and Microsoft Project.
• Relative experience in supporting utility construction and maintenance.

Competencies

Minimum Education

Required Certifications

Working Environment

Physical Demands