JOB DESCRIPTION: RECEPTIONIST

SUMMARY: The Receptionist fields incoming phone calls, visitors, and applicants and provides administrative and clerical support to all departments.

ESSENTIAL DUTIES AND RESPONSIBILITIES: (other duties may be required)

• Fields all incoming calls, screens callers, and routes to appropriate employee or department
• Greets clients and applicants with a positive, helpful attitude
• Maintains an organized front reception area by distributing packages and mail
• Emailing project teams copies of certified mail, liens, and lien notices
• Assist employees with mailing letters, packages, etc.
• Maintains office supply inventory
• Maintain conference room calendars
• Maintain refrigerators in conference and training rooms
• Maintain common areas like break room, lobby, and bathrooms. Ensure everything is clean and stocked. Dispose of trash in break rooms if full and in between cleaning staff scheduled days
• Assist with Vendor check process by updating check log and distributing checks
• Work with Accounts Payable to organize checks in online filing system
• Maintain check log and distribute weekly
• Schedule, and plan, on-site luncheons for leadership meetings

EDUCATION and/or EXPERIENCE: High School Diploma is required. At least three years prior experience mid-size corporate company

OTHER SKILLS AND ABILITIES:

• Proficient in multi-line telephone system
• Proficient with Microsoft Office Suite
• Excellent written and verbal communication skills

• Able to work autonomously and with a team in a fast-paced, high-volume environment
• Diplomacy and discretion

LANGUAGE SKILLS: Bilingual in Spanish and English is preferred.