Location US-TX-San Antonio

Job ID

2024-5327

Experience (Years)

5

Workplace

Onsite

Service Area

Transportation

This position will provide comprehensive support for utility coordination and project management to multiple engineering project teams and senior leaders in our San Antonio office.

Utility Coordination:

• Facilitate communication between utility companies, public agencies, and project stakeholders.
• Ensure timely and accurate coordination of utility relocations and installations.
• Develop and maintain utility-related project documentation and schedules.

Project Coordination:

• Maintain and monitor project plans, schedules, work hours, budgets, and expenditures as directed.
• Create, modify, and produce detailed documents such as letters, proposals, reports, spreadsheets, and memorandums using MS Office Suite, primarily MS Excel and MS Word.
• Assist multiple Project Managers and Vice Presidents with any documentation necessary for the timely delivery of projects.
• Develop and implement project controls including dynamic dashboards, client-side reporting modules, and real-time status metrics.
• Assist support teams to implement and manage project websites, information resources, and development of automated processes.
• Process and distribute confidential and sensitive information/documents.
• File, retrieve, and scan corporate documents, records, and reports using SharePoint, Power BI, Power Apps, ESRI, or similar software into project workflows, including user credentialing.

Administrative Support:

• Coordinate calendars, schedules, meetings, trainings, and travel arrangements as requested.
• Prepare meeting presentation materials, agendas, and coordinate catering for luncheons, celebrations, and client or internal meetings.
• Provide administrative support to other division's engineering project teams within the organization as needed and requested.

• Bachelor’s degree in business or related field of study.
• Minimum of 5 years' experience in a similar support role, preferably in the AEC industry.
• Proficient in MS Office Suite, specifically MS Excel and MS Teams.
• Familiarity with SharePoint, Power BI, Power Apps, ESRI, or similar software.
• Exceptional oral and written communication skills.
• Effective interpersonal skills for interaction with employees at all levels within an organization.
• Strong organizational and time management skills, with a high level of accuracy and attention to detail.
• Ability to meet deadlines, respond professionally to changing work assignments and priorities, and work independently with a high level of initiative.
• Must be dependable and reliable
• Able to work 8 am to 5 pm, Monday through Friday, with occasional overtime as requested or needed.

• Previous experience in an administrative role handling highly sensitive and confidential information within the AEC industry.

All qualified applicants for Pape-Dawson Engineers will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. #LI-JG1

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