Job Description:

Overview:

The Accounts Payable Specialist plays a critical role in ensuring accurate and timely processing of vendor invoices, expense reimbursements, and project-related billing activities. This position requires a detail-oriented professional who can maintain strong vendor relationships, collaborate across departments, and support month-end close and reporting processes.

Responsibilities:

• Accurately code and process vendor invoices to the appropriate general ledger accounts and departments.
• Assists in scheduling and executing vendor payments on time
• Reconcile accounts payable transactions and resolve discrepancies promptly.
• Maintain collaborative professional relationships with vendors in conjunction with our mission statement.
• Review employee expense reports for accuracy, completeness, and compliance with company policies; approve valid reports and ensure timely reimbursement.
• Collaborate with the Accounting Team to ensure proper intercompany general ledger coding.
• Partner with Billing team and Project Managers to upload AP Vendor invoices in the ERP system, ensuring correct project alignment, proper routing, and approvals in the paperless approval system.
• Assist the Accounts Payable Manager with month-end close activities, including verifying all vendor invoices and employee reimbursements are recorded in the correct period.
• Support the month end process by generating reclassifications to general ledger where required
• Provide support for one-time, urgent, or special requests related to month-end responsibilities.

Qualifications:

• 2–3+ years of experience in Accounts Payable or related finance roles.
• Experience with Deltek Vantagepoint highly desired.
• Strong attention to detail, organization, and accuracy.
• Excellent mathematical, analytical, and problem-solving skills.
• Proficient in Microsoft Office Suite, with intermediate Excel skills.
• Strong communication and interpersonal skills, with the ability to collaborate effectively across teams.
• Ability to manage multiple priorities in a fast-paced environment and adapt to changing deadlines.

EEO Statement:

All qualified applicants for Pape-Dawson Engineers will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.