Job Description:

Overview:

The Project Specialist will provide administrative support within the Finance department, focusing on maintaining project details for billing purposes.

Responsibilities:

• Update advanced billing terms as needed.

• Run basic reports to extract pertinent project information.

• Interact with administrative assistants to resolve basic project setup issues.

• Inactivate or reactivate projects according to department procedures.

• Proactively query data to ensure accuracy.

• Process split proposals and revised ASR’s and proposals.

• Apply critical thinking skills to the problem-solving process.

• Maintain accurate records of project details and ensure correct data entry.

• Uphold project management methods, standards, and procedures.

• Manage project setup forms in Deltek Vantagepoint.

• Work closely with stakeholders to track project updates.

• Ensure projects adhere to frameworks and maintain all necessary documentation.

• Communicate effectively with administrative assistants and project managers to gather necessary project information.

• Manage multiple projects simultaneously to ensure that they stay on schedule.

• Perform other duties as assigned.

Qualifications:

• Associate’s Degree in Accounting or 3 years of experience in accounting/billing processes with some college course work completed in accounting.

• Basic knowledge of project structures and contracts.

• Strong attention to detail and ability to work independently to produce accurate and thorough work.

• Ability to manage high volumes of work while meeting tight deadlines and adapting to changing priorities.

• Proven ability to develop and maintain professional relationships with employees at all levels.

• Must be available to work Monday through Friday, 8 am to 5 pm, with occasional overtime as needed or requested.

Preferred Qualifications:

• Working knowledge of Deltek Vantagepoint.

EEO Statement:

All qualified applicants for Pape-Dawson Engineers will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.