About Job

Rogers-O'Brien Construction is seeking a highly organized and detail-oriented Project Coordinator to join our team. In this role, you will support our field teams and project accounting operations, playing a critical part in ensuring that our construction projects run smoothly. You will bridge administrative, compliance, and financial functions, making a significant impact on the success of our projects.

This role is based onsite and requires regular presence at the jobsite in Wilmer, Texas. If you are someone who thrives in a fast-paced environment and enjoys the challenge of keeping projects on track behind the scenes, this position could be an excellent fit for you.

Skills & Qualification

• Proficiency with Procore, Concur, DocuSign, and ERP systems to efficiently manage project documentation and compliance
• Strong communication skills for effective collaboration with field teams and subcontractors
• Experience in construction administration or accounting support ensuring timely and accurate project progress
• Bilingual (Spanish-speaking) preferred to facilitate communication with diverse teams and stakeholders
• Knowledge of construction billing practices, lien waivers, and compliance documentation for accurate financial operations
• Strong attention to detail and organizational skills to ensure no aspect of the project is overlooked
• Ability to work independently and collaboratively in a team environment to achieve project goals
• Familiarity with CCIP and LEED documentation processes is a plus

Responsibilities

• Enter time records for project team members and field crew to ensure accurate payroll processing
• Maintain and update jobsite directories in Procore for streamlined communication and project management
• Manage jobsite office supply inventory and trailer setup to ensure field operations run smoothly
• Assist in scheduling and managing jobsite calendars and meeting spaces for efficient project coordination
• Prepare and distribute meeting minutes and project documentation to keep all stakeholders informed
• Route commitments and change orders through Procore/DocuSign for signatures to ensure contract compliance
• Guide subcontractors through the qualification process to maintain high standards of compliance
• Review vendor invoices for accuracy and resolve discrepancies to ensure proper financial management