Responsibilities:

• Plan and coordinate all aspects of hunting retreats including date selection, guest and host confirmations, vendor contracts, and project timelines
• Manage relationships with all retreat vendors (Chef, hunting guides, cleaning, transportation, property management) to ensure timely execution of statements of work and service delivery
• Oversee guest and host communications throughout the retreat lifecycle, including registration, confirmations, logistics details, and post-event follow-up
• Coordinate all travel logistics including aircraft arrangements and ground transportation
• Maintain comprehensive guest and host information including assignments, dietary needs, and travel details; communicate relevant information to all stakeholders
• Serve as primary point of contact during each retreat to troubleshoot issues, manage stakeholder needs, and ensure smooth day-to-day operations
• Travel to the retreat location as needed to provide on-site coordination, support, and oversight during events
• Execute post-event activities including client thank yous, feedback collection, and debrief sessions with hosts to capture insights for continuous improvement

Qualifications:

• Bachelor's degree in Business, Hospitality, Event Management, Communications, or related field (or equivalent experience)
• Minimum 5 years of experience in event coordination, hospitality management, or luxury client experience management
• Exceptional organizational skills with meticulous attention to detail; ability to manage complex, multi-vendor timelines
• Excellent written and verbal communication skills; ability to interact professionally with executives, vendors, and diverse stakeholders
• Proficiency with event management platforms (Stova, Cvent, Salesforce); strong Excel skills for tracking and reporting
• Ability to manage multiple priorities and competing deadlines in a fast-paced environment
• Proven vendor management experience; skilled at building and maintaining professional relationships with external partners
• Comfortable with travel as needed for on-site coordination and troubleshooting
• High attention to confidentiality and discretion when handling executive and client information
• Proactive problem-solver with composure and adaptability when managing unexpected changes
• Collaborative team player with a positive attitude and willingness to learn

Nice-to-Have Qualifications:

• Experience in financial services, banking, or luxury hospitality
• Knowledge of hunting/outdoor activities or luxury retreat logistics
• Experience coordinating high-end travel arrangements

The duties listed above are the essential functions, or fundamental duties within the job classification. The essential functions of individual positions within the classification may differ. Texas Capital Bank may assign reasonably related additional duties to individual employees consistent with standard departmental policy.Texas Capital is an Equal Opportunity Employer.