Under minimal supervision, responsible for coordinating staff and activities related to the general office support within a clinical practice to ensure efficient workflow and patient satisfaction. Provides customer service to patients by scheduling appointments, performing check-in and check-out procedures, verifying insurance benefits and obtaining authorization, and providing telephone triage. Leads or mentors lower level team members.

Responsibilities

Coordinates and facilitates communication between primary care physicians and managed care plans, specialists, managed care operations, staff and patients regarding authorization for service and other insurance inquiries.

Schedules appointments, greets patients, and performs registration and check-in/out functions to include verifying insurance benefits.

Assists with patient exams, tests, and procedures.

Maintains various charts, records and databases of patient information.

Prepares correspondence, billing, and reports.

Provides authorizations, referrals and general clerical support in a patient care environment.

Trains and provides guidance to staff; provides staff relief on a regular basis.

Performs all other duties as assigned.

Qualifications

Demonstrates the ability to support the mission, vision and patient promise throughout all interactions the UT Health Way.

Demonstrates analytical thinking – this role requires analyzing information and using logic to coordinate work within schedule constraints and handle emergent requirements in a timely manner.

Demonstrates creativity and alternative thinking; able to develop new ideas supportive of the UT Health Way.

Proficient computer skills using Microsoft Office and database programs.

Excellent verbal, written and interpersonal communication skills.

Experience

Five (5) years of directly related experience is required.

Education:

High school diploma or GED is required.

Required Skills

Five (5) years of directly related experience is required.

About Us

Benefits Overview

UT Health San Antonio offers an excellent benefits package for its employees. Employees who work at least 20 hours a week, with an appointment of at least 4.5 months, are eligible for benefits.

Medical - UT SELECT Medical insurance is offered free for employees and administered by Blue Cross and Blue Shield of Texas. Family members can be added to the plan through payroll deduction. Employees and their dependents can also receive discounted copays and coinsurance when using UT Health Physicians, a network of 800 premier physicians including more than 100 specialists.

Dental - Three dental insurance plan options are available for employees and their families through Delta Dental Insurance Company, two PPOs and one dental HMO plan. Both PPO plans allow employees to choose any licensed dentist.

Vision - Fully insured Vision Care benefits are offered by Superior Vision Services. Two vision plan options that offer either standard or enhanced vision benefits. Life Employees receive $40,000 of group term life insurance and $40,000 of basic accidental death and dismemberment insurance for free, with options to purchase additional employee and dependent coverage for both at group rates.

Retirement - Employees are eligible for either the Teacher Retirement System (TRS) or the Optional Retirement Plan (ORP). TRS is a defined benefit retirement plan which UT Health matches employee contributions. ORP is for eligible faculty staff employees. Voluntary retirement programs are also available to invest before- or after-tax dollars with the choice of five quality retirement plan providers.

Time Off - A generous leave program offers multiple paid leave options:

Front-loaded Paid Time Off: 128 to 208 hours (16 to 26 days) of Paid Time Off based on years of service, given at the start of each fiscal year. PTO may be prorated in year one based on date of hire.
Extended Illness Bank: 8 hours (1 day) accrued per month which can be used for illness or injury after one day of Paid Time Off is taken.
Paid Family Leave: Up to 240 hours (6 weeks) to care for a spouse, child, or parent after 6 months of consecutive employment.
Holidays: 12 set paid holidays each year.

FSAs - Employees can enroll in flexible spending accounts (FSAs) to set aside money from earnings before taxes for qualifying dependent day care expenses or out-of-pocket health care expenses.

Discounts - Employees enjoy a range of discounts on services, tickets, and gym membership.

EEO Statement

UT Health San Antonio is an equal employment opportunity and affirmative action employer. It is our policy to promote and ensure equal employment opportunity for all individuals without regard to race, color, religion, sex, gender identity, national origin, age, sexual orientation, disability, or veteran status.

Job Info

Job Identification 3795
Job Category Clinical Programs & Services
Posting Date 03/05/2025, 11:38 AM
Locations 0828 Grossman Bldg, San Antonio, TX, 78229, US (On-site)
Apply Before 04/04/2025, 11:38 AM
Degree Level HS Graduate or Equivalent
Job Schedule Full time
Job Shift 8am-5pm Mon-Fri
Organization M3800 - Mays Cancer Center Clinical, M3100 - UTHP UT Health Physicians, M1000 - Dean Medical School, UT Health Science Center, UT Health Science Center
Department M3800 - Mays Cancer Center Clinical

Job Info

Job Identification 3795
Job Category Clinical Programs & Services
Posting Date 03/05/2025, 11:38 AM
Apply Before 04/04/2025, 11:38 AM
Degree Level HS Graduate or Equivalent
Job Schedule Full time
Job Shift 8am-5pm Mon-Fri
Locations 0828 Grossman Bldg, San Antonio, TX, 78229, US (On-site)

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