Manages research administration for a large complex department with multiple divisions and specialties. Directly responsible for grant operations, financial planning, and pre and post-award management and implementation activities. Provides professional expertise in the complex areas of sponsored research contracts and agreements, subcontracts, clinical trial agreements, and material transfer agreements. Will work closely with each division to provide departmental level of research operations oversight which involves space planning, equipment and inventory management and financial management. Will also work closely with Senior Director and Vice Chair of Research to advise on operational issues, resource planning and Research Faculty Recruitment.

Responsibilities

Oversees research administration for a large complex department with multiple divisions and specialties. Provides professional expertise in the complex areas of sponsored research contracts and agreements, subcontracts, clinical trial agreements, and material transfer agreements.

Responsible for the financial operations of multiple awards, to include allocation of funds, expenditure approval and supply management. Develops and recommends cost control, planning, scheduling, and procedural changes. Supervises all level of grant specialists and clinical trial specialists Conducts recruitment and staff evaluations.

Directs managers and staff on safety protocols, equipment utilization and lab safety protocols.

Serves as the technical expert for equipment and safety compliance. Orients faculty to institutional research policies and procedures.

Prepares, negotiates, and manages research budgets and contracts including invoicing for services provided and ensures payments are submitted to vendors and patients in a timely fashion.

Manages subcontracts and consultancies with other national/international academic institutions; liaises as appropriate with Industry and Foundation granting agencies who have awarded grants to the Institute.

Monitors resources allocations and ensures that funds are used in accordance with external sponsors' policies. Resolves deficits and/or inappropriate expenses.

Assists with the preparation and submission of progress reports for funding agencies.

Designs workflows and monitors protocol adherence for ongoing research projects.

Ensure compliance with all internal and external regulatory requirements including NIH reporting requirements, IRB proposals, annual renewals, and protocol amendments.

Serves as liaison and/or participates in regulatory audits, inspections, site visits, and/or internal reviews.

Will fill in to oversee divisional research administration as needed and/or assigned.

Perform other duties as assigned.

Qualifications

Knowledge of multi-specialty units in Medicine

Demonstrated knowledge in research compliance, operations and guidelines. Advanced

Demonstrated ability in managing a variety of projects with successful outcomes. Advanced

Advanced computer skills including Microsoft Office Word, Excel and reporting software. Advanced

Budgeting knowledge employing strong budget and financial analysis. Advanced

Excellent oral and written communication skills, including persuasive report writing and the ability to present conclusions. Advanced .

Required Skills

Eight (8) years experience in business, research or related administration is required.

About Us

Benefits Overview

UT Health San Antonio offers an excellent benefits package for its employees. Employees who work at least 20 hours a week, with an appointment of at least 4.5 months, are eligible for benefits.

Medical - UT SELECT Medical insurance is offered free for employees and administered by Blue Cross and Blue Shield of Texas. Family members can be added to the plan through payroll deduction. Employees and their dependents can also receive discounted copays and coinsurance when using UT Health Physicians, a network of 800 premier physicians including more than 100 specialists. Employees receive $50,000 of group term life insurance and $50,000 of basic accidental death and dismemberment insurance for free, with options to purchase additional employee and dependent coverage for both at group rates.

Dental - Three dental insurance plan options are available for employees and their families through Delta Dental Insurance Company, two PPOs and one dental HMO plan. Both PPO plans allow employees to choose any licensed dentist.

Vision - Fully insured Vision Care benefits are offered by Superior Vision Services. Two vision plan options that offer either standard or enhanced vision benefits.

Disability - Employees can enroll in the Disability Insurance which provides income if a non-work related illness or injury prevents you from working.

FSAs - Employees can enroll in flexible spending accounts (FSAs) to set aside money from earnings before taxes for qualifying dependent day care expenses or out-of-pocket health care expenses.

Retirement - Employees are eligible for either the Teacher Retirement System (TRS) or the Optional Retirement Plan (ORP). TRS is a defined benefit retirement plan which UT Health matches employee contributions. ORP is for eligible faculty staff employees. Voluntary retirement programs are also available to invest before- or after-tax dollars with the choice of five quality retirement plan providers.

Time Off - A generous leave program offers multiple paid leave options:

Front-loaded Paid Time Off: 128 to 208 hours (16 to 26 days) of Paid Time Off based on years of service, given at the start of each fiscal year. PTO may be prorated in year one based on date of hire.
Extended Illness Bank: 8 hours (1 day) accrued per month which can be used for illness or injury after one day of Paid Time Off is taken.
Paid Family Leave: Up to 240 hours (6 weeks) to care for a spouse, child, or parent after 6 months of consecutive employment.
Holidays: 12 set paid holidays each year.

Discounts - Employees enjoy a range of discounts on services, tickets, and gym membership.

EEO Statement

UT Health San Antonio is an equal employment opportunity and affirmative action employer. It is our policy to promote and ensure equal employment opportunity for all individuals without regard to race, color, religion, sex, gender identity, national origin, age, sexual orientation, disability, or veteran status.

Job Info

Job Identification 4872
Job Category Research
Posting Date 08/13/2025, 04:45 PM
Locations 0001 7703 Floyd Curl Drive, San Antonio, TX, 78229, US (On-site)
Apply Before 09/27/2025, 04:45 PM
Degree Level Bachelor's Degree
Job Schedule Full time
Job Shift 8am-5pm Mon-Fri
Organization O9800 - HOPD Mays Cancer Center, O9000 - MSRH - HOPD Operations, O1000 - MSRH - Administration, UT Health Science Center, UT Health Science Center
Department O9800 - HOPD Mays Cancer Center

Job Info

Job Identification 4872
Job Category Research
Posting Date 08/13/2025, 04:45 PM
Apply Before 09/27/2025, 04:45 PM
Degree Level Bachelor's Degree
Job Schedule Full time
Job Shift 8am-5pm Mon-Fri
Locations 0001 7703 Floyd Curl Drive, San Antonio, TX, 78229, US (On-site)

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