Program Coordinator - Administration (CMHE)

The Charles E. Cheever Jr. Center for Medical Humanities and Ethics (CMHE) at the University of Texas at San Antonio (UTSA) is seeking applicants for a Program Coordinator position. The CMHE is dedicated to creating a compassionate, responsive, and empowered health workforce that applies ethical and humanitarian values to transform the future of health for all. The program emphasizes ethics, humanities, and global/community health education while facilitating interprofessional community-engaged learning with partners in San Antonio, South Texas, and around the world so that tomorrow’s healers can act with compassion and justice while developing their ability to appreciate, advocate for, and address the non-medical drivers of health. The CMHE is also home to Health Confianza, which is a community-wide health literacy initiative that provides education, workforce training, health information, and resources to the San Antonio area. Taken together, the CMHE’s unique blend of programs aim to create a future in which healers and communities can flourish together.

We are looking for an exceptional candidate with experience in academic, non-profit, or program administration to join our collaborative team of clinicians, educators, researchers, community health workers, and public health professionals who are dedicated to providing outstanding and innovative health professions education, implementing grant-funded community-based research, and organizing global and community outreach programs that aim to improve health for all.

The position provides opportunities to work with teams of students, faculty, staff, community partners, and community health workers engaged in collaborative research, clinical service, health professions education, and outreach programs. The candidate will work closely with the CMHE’s core faculty, staff, and partners to organize events, coordinate student activities, manage administrative processes for global and community engagement, and assist with office operations including website updates.

The candidate will perform diverse administrative duties requiring sound judgment. The candidate must be self-motivated and comfortable accepting feedback and guidance from colleagues. The ability to work well in a team and excellent communication skills are a must. We look forward to working with you!

1. Assists with the recruitment, scheduling, and communication needs of trainees and faculty for CMHE-supported activities
2. Ensures compliance with institutional regulations by coordinating memoranda of understanding (MOUs) and program agreements with local and international partners
3. Coordinates schedules and meetings for faculty, trainees, visitors, advisory groups, and community partners, including the preparation of itineraries, agendas, meeting minutes and technical support.
4. Manages operations, logistics, and communications for global health trips, site visits and other special events.
5. Assists with marketing efforts for the program including reviews and updates of annual handouts/manuals, recruitment materials, fundraising materials, brochures, website, and presentations
6. Assists with data entry to maintain data repositories and databases
7. Generates data for reports, grant applications, program evaluations, research, and peer-reviewed publications
8. Assists with preparation and submission of grant and foundation proposals.
9. Assists investigators or managers with community-based research studies, including entering data.
10. Performs additional duties as assigned.

• Ability to generate standard and adhoc reports, and compose and prepare correspondence, forms, and fliers
• Strong verbal, written and interpersonal communication skills.
• Strong organizational and time management skills with ability to meet deadlines
• Ability to serve as a resource to faculty, staff and students.
• Ability to work in a dynamic, interdisciplinary environment and capable of self-direction with long periods of indirect supervision.

EDUCATION:

• Bachelors degree in a related field
• Ability to use Microsoft 365 applications and tools

Preferred Qualifications

• Masters in Program Administration or equivalent
• Previous experience working in academic health science centers or community-based non-profit organizations
• Experience managing websites and social media
• Ability to communicate in Spanish