The Administrative Assistant provides a variety of comprehensive administrative and office support to the Executive Assistant, and other managers in the finance department, facilitating efficient operations across the organization.

Duties/Responsibilities:

• Provides general administrative and clerical support to the manager and team.
• Greets visitors and directs them to the appropriate person or area.
• Assists with scheduling appointments, meetings, and conferences, including preparing agendas, reserving meeting spaces.
• Helps coordinate travel arrangements and reservations.
• Prepares and distributes routine correspondence, emails, reports, presentations, and outgoing mail.
• Assists with basic research and compile information or reports as requested.
• Organizes and maintain electronic and paper files, including confidential documents.
• Performs clerical tasks such as copying, scanning, filing, and mailing materials.
• Assists with processing invoices and requisitions and help track expenses.
• Supports basic budget tracking and maintain related records as needed.
• Orders office supplies and assist with coordinating equipment maintenance.
• Provides backup support to other administrative staff.
• Performs other related duties as assigned.

Required Skills/Abilities:

• Motivated, dependable, and willing to learn and follow established procedures.
• Basic knowledge of clerical and administrative tasks and standard office equipment.
• Professional attitude with the ability to handle confidential information appropriately.
• Clear verbal and written communication skills.
• Strong organizational and time management skills with the ability to meet deadlines in a fast-paced environment.
• Comfortable using basic office tools such as email, calendars, documents, and phone systems.
• Able to work independently with guidance and collaborate effectively as part of a team.
• Ability to anticipate basic needs related to calendars, meetings, and scheduling support.

Education and Experience:

• High school diploma or equivalent certificate
• Proficient in Microsoft Office software, spreadsheets and budgeting
• 1+ years if related experience preferred

Certifications:

• None required

Physical Demands and Hazards for Office Employees:

This position requires prolonged periods of sitting, frequent computer use, occasional lifting of office supplies, and may involve travel.